Medical Staff Services Coordinator

UVMMC - Medical Center - Main Campus
Location and Address
Location Address: 111 Colchester Avenue, Burlington Vermont
Building Name
Building Name: UVMMC - Medical Center - Main Campus
Medical Staff Operations
Schedule Full Time / Regular
Standard Hours
Day-8hr (United States of America)
Primary Shift
8:00 am - 4:30 pm
Weekend Needs
Weekend Needs
Janet Brown
Job Requisition ID

Job Description


Under the direction of the Director of Medical Staff Services, the Medical Staff Coordinator serves as an essential link and resource between senior management and medical staff to coordinate the operational processes and ongoing credentialing, privileging, and medical staff governance functions of the Medical Staff Office. Responsible for review, analysis and follow up of credentialing and privileging applications, maintaining strict confidentiality and ensuring compliance with organizational policies and accrediting and regulatory agencies.

Duties and Responsibilities

Assists in the management of the medical staff support function for the entity Medical Staff Organization as outlined in the entity Medical Staff Bylaws. Coordinates receipt of credentialing and privileging applications following processing and primary source as provided by the UVM Health Network Credentialing organization; performs review and analysis, identification and follow up of "red flag" items; prepares files for review and recommendation by the medical staff. Coordinates credentialing end-of-committee process to ensure notification of providers, departments and CVO; database updates; breakdown, completion and scanning of files as appropriate. Schedules, coordinates, prepares agenda, takes minutes, provides follow up for medical staff committees outlined in the entity Medical Staff Bylaws. Prepares summary reports of credentialing/privileging recommendations and ensures flow of information and action items for medical staff committees outlined in the entity Medical Staff Bylaws. Assists in coordination, tracking and monitoring of the OPPE and FPPE process ensuring compliance with regulatory standards and Medical Staff Affairs policies. Interprets federal, state, local, and government/insurance agency regulations and guidelines, as well as University, Medical Staff Bylaws, rules and regulations, policies and procedures; advises providers, management, and administrators on compliance issues as appropriate. Generates queries and reports from credentialing and privileging database. Assists with clinical privilege development and maintenance of the entity privilege database. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

Successful completion of at least 60 college-level credit hours; at least 3 years of experience directly related to the duties and responsibilities specified - preferred not required.

Knowledge, Skills and Abilities Required

  • Knowledge of medical staff affairs operational processes.

  • Knowledge of medical credentialing and privileging procedures and standards.

  • Knowledge of related accreditation and certification requirements.

  • Working knowledge of clinical and/or hospital operations and procedures.

  • Knowledge of clinical privilege criteria development.

  • Knowledge of medical staff policies, regulations, and bylaws and the legal environment within which they operate.

  • Knowledge of performance improvement techniques.

  • Information research skills.

  • Ability to analyze, interpret, and draw inferences from research findings, and prepare reports.

  • Ability to communicate effectively, both orally and in writing with all levels of the organization.

  • Ability to use independent judgment and to manage and impart confidential information.

  • Knowledge of project management principles, practices, techniques, and tools.

  • Database management skills including query and report generation.

  • Ability to make administrative/procedural decisions and judgments.

Conditions of Employment

  • Current NAMSS Certification as a Certified Professional Medical Services Manager (CPMSM) or Certified Provider Credentials Specialist (CPCS) or actively pursuing certification.

  • Must maintain certification status.

  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's COVID Vaccination Requirements